Terms & Conditions

BENNER’S MEADOW RUN RULES & REGULATIONS

 

GENERAL GUIDELINES

REGISTRATION for campers and guests must be done at the office upon arrival.  

• Check-in for campsites and cabins is 3 PM, check-out time is 11 AM.

• Depending on availability, guests can pay a $25 fee for early check-in before 3 PM or a late check-out fee of $25 for RV/Tent and $40 for Lodging after 11 AM but must first confirm with office staff.  

• One unit (RV, trailer, pop-up, or tent), one additional vehicle, two adults, and two children (max 4 people) are included in your rate.  All additional persons and vehicles must register at the office.  Guests are welcome on the property until 9 PM. Day passes for visitors are $10.  

• Visitors must park in the overflow lots, either outside of the gates or next to Charles Pond. No more than 2 vehicles per site, including both campers and guests.

QUIET HOURS begin at 11 PM, with no exceptions.  We ask that music is then turned off and that noise is kept to a minimum in your RV or tent.  Any camper(s) or group that creates a disturbance or destroys campground property will immediately lose camping privileges without refund(s).  A security guard will patrol the park as quiet hours approach to remind all guests to wind down. Please notify security or call the manager on duty to report a nuisance after quiet hours.  

ALCOHOL is permitted at your campsite. When traveling about the campground, please use a cup. For the safety of our maintenance staff and guests, please avoid using GLASS BOTTLES. 

TRASH is to be disposed of in the dumpsters in the parking lot outside of the gates.  Please do not dispose of large items that do not fit in trash bags, such as chairs, tables, grills, awnings, etc.  By law, propane tanks of any size cannot be left in public dumpsters.  

RECYCLING is available for glass, aluminum, plastic, and paper containers.  Please break down all cardboard boxes.  Sheets of paper can be recycled but do not dispose of napkins, tissues, or paper towels.  Please do not put items that are wrapped in plastic bags.  Please do not dispose of any type of electronics.  Thank you in advance for protecting the outdoors.

VEHICLES.  All motor vehicles must be operated by a licensed adult.  DRIVE SLOWLY and observe the speed limit of 5 MPH!  Remember that there are children at play at all hours. 

KIDS should not be on bikes after dark!  

SMOKING (including vaping) is not permitted inside any building on the premises (rental units, office, bathrooms, etc.).  

PETS are welcome at Benner’s!  However, they must be kept on a leash at ALL TIMES and cannot be left unattended. Each site allows up to two pets. For cabins and yurts, there’s a $25 fee per pet per stay. For RVs and tents, there is NO charge for a pet.  Please clean up after your pet(s) and dispose of their waste in the nearest receptacle. Pets are never allowed in the main building or in the pool area.

FIREWORKS are not permitted at any time.  

GUNS are never permitted in public spaces.  This includes air, BB, paintball, etc.  

PROPERTY DAMAGE.  Our trees are important to us.  We ask that you do not cut down any standing trees (alive or dead).  Please do not deface or damage trees with nails, axes or saws.  

FIREWOOD.  It is against Pennsylvania’s regulations to bring any type of out-of-state wood into the campground to avoid the spread of invasive species.  Firewood is available for purchase in the store or we would be happy to deliver it to your site.

WATER.  Washing of vehicles or equipment (kayaks, canoes, etc.) with communal water is strictly prohibited.  Offenders will be subject to a $250 fine.  

GOLF CARTS.  Golf carts are available for rent.  Guests are allowed one electric golf cart per site.  Guests may bring-their-own golf cart for $5/day.  Valid driver's license (for all drivers) and proof of liability insurance must be shared with the office during check-in.  The speed limit is 5 mph and carts must remain on roadways.  Any golf cart driven after dark must have working headlights.  Underage children or individuals without a driver’s license are NOT permitted to drive. If renting, please plug in carts upon return.

TENTS are permitted on RV sites but ONLY on gravel, and tent(s) must not overflow onto roadways.  Those guests staying in the tent(s) still count toward the site maximum (4). 

CANCELLATIONS.  Cancellations made 30 or more days prior to arrival will receive a full refund, minus a $35 processing fee.  Any cancellation fee inside twenty-nine (29) days or less will result in the loss of the deposit.  No refunds for early departure or for inclement weather.

SWIMMING POOL RULES

• The pool area is open daily from 11 AM. Weekend and holiday hours may vary.  The pool typically closes when the office closes, unless specified otherwise.

• No lifeguard on duty. Swim at your own risk.  

• Children 15 years or younger must be accompanied by an adult at all times.

• The pool is reserved for guests of the property. Guests not staying on the property may inquire about daily and seasonal pool passes. 

• Taking a shower before entering the pool is advised. Toddlers must wear swim diapers.

• Alcohol is prohibited, as is all glassware.  

• Music must be kept to a quiet decibel level.

• Pets are not permitted.  

• Please use the pool ladders to enter and exit the swimming pool.  

• Diving is strictly prohibited as it can lead to injury.

• Running and horseplay are prohibited.

• Do not hang on the ropes for any reason.  

• Any person suffering from a known serious medical condition (e.g. heart disease, severe circulation problems, epilepsy or respiratory problems) should not use the swimming pool.

• Persons under the influence of alcohol or drugs will not be permitted in the pool complex or in the surrounding areas.

• For emergencies, dial 911. A first-aid kit is available in the store.  

 

ADDITIONAL GUIDELINES

• 5 visitors allowed per day ($10 each, visitors must check in with staff).  

• Please keep your campfire(s) small and manageable and extinguish them with water prior to retiring or leaving the site.  Do not attempt to move the fire ring(s) or to build a fire outside of them.  Do not burn anything other than wood.  

• An adult must accompany children under the age of 8 to the restrooms, store, and office.  

• The laundry room will be open 24 hours.

• The game room will be open during office hours, which may vary depending on the season. Any damage to the machines will be the responsibility of the parent.

• Owner and management are not liable for any lost or stolen articles or any personal injury or damage for any cause.  Guests assume that the use of all of the facilities is at their own risk.  

 

 

WAIVER FOR USE OF BENNER’S MEADOW RUN

WAIVER:  This agreement represents a waiver to use Benner’s Meadow Run RV Campground (The “Campground”) on the terms below.  All rules and regulations are posted on our website, and are subject to change.  All guests of this property are referred to in this agreement collectively as the “Camper”.  

TERMINATION BY CAMPGROUND:  The Campground may revoke this agreement for any reason at its sole discretion, including any violation of its terms, violation of the rules and regulations, or misstatements made by the Camper pursuant to this agreement.  The Camper agrees to immediately depart the campground in an orderly manner if notified to do so by management.  

TERMINATION: Pennsylvania State Law provides that after written notice is given to a camper, a campground may request a law enforcement officer to remove any camper who willfully denies other campers their right to quiet enjoyment of the campground, including but not limited to, any camper who: (a) disturbs, threatens or endangers other guests; (b) is less than twenty-one years of age and possesses alcohol; (c) possesses or uses illegal drugs; (d) violates any state or local law; or (e) violates any other lawful rule or regulation of the campground that enhances the safety and quiet enjoyment of its campers.  The law enforcement officer may cite the offending camper with trespassing.  The campground may remove property owned by the camper to storage, which will incur a storage fee of $52.00 per day.  After thirty days, the campground may dispose of the property under the Pennsylvania Lien Law.      

NOT A RESIDENCE:  The Camper may not claim this Campground as a permanent residence.  No mail is to be sent to the Campground.

NO TRANSFER OR ASSIGNMENT:  The Camper is not permitted to transfer or assign this agreement. 

ATTORNEYS’ FEES:  In the event that legal proceedings of any kind are instituted by the Campground to enforce this agreement, the Camper agrees that he or she is liable for the reasonable costs and attorneys’ fees incurred by the Campground in pursuing such action.

INHERENT RISKS OF CAMPING:  The Camper agrees that the Campground is not liable for any property damages, personal injury, or death resulting from the inherent risks of camping.  It is the duty of the Camper to act within the limits of the Camper’s own ability, to heed all warnings and to refrain from acting in a manner that may cause or contribute to the injury of any person or damage to any property.  

INDEMNITY: The Camper takes full responsibility for any damage and/or breakages incurred during each stay. The Campground takes no responsibility for any lost or stolen items from both accommodations or vehicles and suggests that guests securely lock their accommodations and/or motor vehicles when unoccupied.  No refunds or reimbursements will be issued.  Upon departure, any key deposit or other bonds paid are refunded to the Camper, provided that the keys and/or hired items are returned in the same condition upon check out. 

PRIVACY: The Campground may mail or email marketing related information to the Camper to keep them up to date on special offers, events, improvements, etc. The Campground respects your privacy and if you do not wish to receive such marketing related information, please inform the Campground. 

 

 

PRIVACY CLAUSE FOR ONLINE REGISTRATION

This Privacy Clause explains how the Campground collects, uses, and discloses your data during the online registration process. 

INFORMATION COLLECTION:  During the online registration process, the Campground may collect the following types of personal information:

• Name

• Email address

• Contact number

• Mailing address

• Date of birth

• Any other information necessary for the registration process

USE OF INFORMATION:  The Campground uses the collected data for the following purposes:

• To process guest registrations

• To communicate with the Camper regarding registration and related updates

• To improve the Campground’s website and services

• To send promotional offers, newsletters, and other relevant communications

DATA SECURITY:  The Campground implements reasonable security measures to protect personal information from unauthorized access, disclosure, alteration, and destruction.  

DATA SHARING:  The Campground does not sell, trade, or rent your personal information to third parties for their marketing purposes.  However, the Campground may share personal data with trusted third-party service providers that assist in operating our website or conducting business.

LEGAL COMPLIANCE:  The Campground may disclose the Camper’s personal information if required by law, court order, or government regulations, or to protect the rights, property, or safety of the Campground and its users.

COOKIES & TRACKING TECHNOLOGIES:  The Campground’s website may use cookies and similar tracking technologies to enhance the browsing experience.  The Camper has the option to disable cookies through browser settings; however, doing so may affect certain functionalities of our website.

CONSENT:  By completing the online registration process, the Camper gives explicit consent to the collection, use, and disclosure of personal information as outlined in this Privacy Clause.

DATA RETENTION:  The Campground retains Camper’s personal information for as long as necessary to fulfill the purposes for which it was collected or as required by law.

ACCEPTANCE OF THIS AGREEMENT.  This includes (1) Campground Rules and Regulations; (2) Waiver for Use of Benner’s Meadow Run; (3) Privacy Clause for Online Registration.  I have informed myself of the contents of this agreement by reading it in full and am therefore bound by its terms with my signature below.