Terms & Conditions

The Trails West YMCA Camp ("Camp") is operated by the Young Men's Christian Association of Scottsbluff, Nebraska (the "YMCA") to promote wholesome recreation, education, and Christian fellowship.  Any conduct that violates these purposes provides sufficient grounds for the refusal or cancellation of Camp use. 

POLICIES

Cabin check-in is at 3:00 PM and check-out is at 10:00 AM. Venue check-in and check-out times correlate with your reservation times. For full-day reservations, check-in is at 8:00 am and check-out is at 10:00 pm. 

Multi-day events can access their reserved buildings for the full duration (24 hours) of their reserved days. Please contact the Camp Coordinator to verify your multi-day check-out times.

Alcohol is permitted in the facility you have rented, but is confined to indoor consumption only.  The adult signing this contract will be responsible for any & all behavior, damages, additional cleaning expenses, and following State laws on minors. The signing adult will be responsible for any failure to comply with such laws. Possession of illegal drugs is prohibited on ALL Camp property.

ALL buildings and the ENTIRE Camp property are smoke-free.  No smoking or vaping at any time while on Camp property.

As a group leader, you are responsible for all actions of your group and for enforcing these policies.  The group leader assumes responsibility for all damages caused by your group to Camp property.

All youth, 19 and under, shall be under the direct supervision of a responsible adult throughout the duration of your stay at the Camp. 

No loud music or bands will be permitted to play after 10:00 PM unless special permission is given by the Director and a waiver has been filed with the City of Scottsbluff.

Fireworks, firearms, ammunition, and chainsaws are NOT PERMITTED. Pets are not permitted unless otherwise stated in the cabin listing.

The YMCA assumes no responsibility for loss of property or belongings brought to the Camp.

Safety is your responsibility!  The YMCA does not provide medical, emergency, or First Aid personnel at the Camp. This excludes reservations for the pool, in which case the YMCA will provide two lifeguards and emergency equipment. If an accident or injury occurs, the group leader shall contact the camp director to be sure proper procedures are followed.

All outdoor fires must remain in established fire pits and cannot be left unattended. Fire pits cannot be moved to a different location. The fire pits are available on a first-come, first-served basis.

Please keep the Camp property and the surrounding nature free of all litter. Improperly disposed of trash can blow into the river and impact local wildlife.

You are responsible for awareness and consideration of other groups present at the Camp.  This includes but is not limited to maintaining reasonable noise levels in cabins or facilities, maintaining proper decorum at meals, and sharing joint recreation facilities.  Quiet time for overnight guests is between the hours of 11:00 PM and 7:00 AM.  

The lawn by the North Platte River and the three crosses is considered shared use. All guests with reservations can use the lawn free of charge. Private ceremonies are allowed for a 2-hour time period, which must be communicated with the camp director. Private ceremonies will be allowed on a first-come, first-served basis. Chairs and decorations for private ceremonies must be set up and removed within your 2-hour time period. Please understand that there may be other events at the camp during your time. We will communicate with other guests if there is a private ceremony, but we are not responsible for the behavior of other guests during your private ceremony.

Use of program areas, such as the pool and paintball course, must be arranged with the YMCA in advance and must be under the supervision of YMCA staff.

When reserving a facility or cabins at the Camp, a signed contract and 50% of the total fee are required at the time you make your reservation, or payment by check is required within 2 weeks of receiving the contract.  A credit card is required to secure your reservation. Your credit card will be charged for any damages to or loss of Camp property that may occur during your stay.

All overnight lodging is subject to 9.2% lodging tax and 7% sales tax.  A copy of tax-exempt forms, if applicable, is required on file before taxes will be removed.

CANCELLATION POLICY

61 + days prior to arrival 90% will be refunded.

31-60 days prior to arrival 50% will be refunded.

Less than 30 days prior to arrival no refund.

You may request a refund at any time. All refund amounts are determined by the cancelation policy and will be returned to your credit card within 5-10 business days.

No refunds are given for checking out a day early.

These Terms & Conditions may be amended by the Camp at any time. Amendments made after your signing WILL NOT be effective unless a new signature is received. The Terms & Conditions will only be effective as they are written at the time of your signing.

* I HAVE READ AND AGREE TO THE ABOVE TERMS AND CONDITIONS AND WILL BE RESPONSIBLE FOR ENFORCING THEM DURING THE COURSE OF MY/OUR STAY.  I hereby waive all demands, claims, suits, and causes of action of any kind or nature against the YMCA. and its directors, officers, employees, volunteers, agents, subsidiaries, affiliates, successors, and assigns (each a, “Released Party”) which arise out of or relate in any way to my use of and stay at the Camp.  To the fullest extent permitted by law, I agree to defend, indemnify, and hold the Released Parties harmless against, and to reimburse the Released Parties on demand for, any payment, loss, cost or expense (including professional fees and reasonable costs of investigation) made or incurred by or asserted against a Released Party as a result of or in connection with my group's use of and stay at the Camp, whether directly or indirectly.